Auxiliary Constitution and By-Laws

CONSTITUTION AND BY-LAWS OF THE AUXILIARY OF THE BOARD OF CHILD CARE

OF THE UNITED METHODIST CHURCH, INC.

CONSTITUTION

PREAMBLE

 

The people of the United Methodist Church have rendered service to the Board of Child Care of The United Methodist Church, Inc., organized as the Auxiliary under the provisions of a constitution and by-laws adopted June 25, 1953, approved by the Board of Child Care October 13, 1953, and subsequently revised .[1]  They desire to continue this organization under a revised constitution and by-laws as hereinafter set forth in this revision of May 2, 2019.

The Board of Child Care of the United Methodist Church, Inc. (hereinafter referred to as BCC) is the body responsible to the United Methodist Church and to the community for the entire management of the child care program.  The Auxiliary shall be responsible to the BCC for its activities.

The Auxiliary encourages each local church and supporting organization to designate a Key Person as a link to the Auxiliary.

The President/Chief Executive Officer (CEO) of the BCC is the officer appointed by the Board of Directors of the BCC to carry out the policies approved by the Board of Directors as stated in its constitution and by-laws, and as such shall have supervisory authority and responsibility for the activities of the Auxiliary.

 

ARTICLE I – NAME

The name of the organization shall be “Auxiliary of the Board of Child Care of the United Methodist Church, Inc.,” hereinafter referred to as “the Auxiliary.”

ARTICLE II – MISSION, VISION, GOALS AND ORGANIZATIONAL STRUCTURE

Section 1.  Mission:  The mission of the Auxiliary is to support the purpose of the BCC and to provide resources and caring support to the children, youth and families served by the BCC, especially in those areas where use of government funds is restricted or prohibited.

Section 2.  Vision:  The vision of the Auxiliary is to enhance the lives of the children, youth, and families served by the BCC by being an effective organization of volunteers who acquire and channel both tangible and intangible resources to benefit those we serve.

Section 3.  Goals.  Partial lists of activities of the Auxiliary, to which others may be added, are as follows:

  1. To create interest in the work of the BCC.
  2. To help promote the Christmas Offering in churches of the regions served by the BCC.
  3. To secure funds for BCC programs by personal solicitation of individuals and groups, and by sponsoring special projects for this purpose, as approved by the President/CEO of the BCC.
  4. To provide volunteer services as may be needed in the various activities of the BCC.

Section 4.  Organizational Structure.  As the locations of BCC programs evolve, Area Coordinators may organize local groups of Auxiliary participants with corresponding purposes and objectives and shall operate under the general oversight and supervision of the Auxiliary Executive Committee.

ARTICLE III – PARTICIPATION 

Persons interested in the purposes of the BCC and desiring to be actively related to the organization, regardless of religious affiliation, may participate in the Auxiliary through a contribution of their time, funds, or other tangible gifts.

ARTICLE IV – FUNDS

Section 1.  The total budget of the Auxiliary shall be secured by the Auxiliary through its projects and solicitation of contributions.

Section 2.  The Auxiliary fiscal year shall be aligned with the BCC fiscal year which is from July 1 to June 30.

ARTICLE V –  OFFICERS AND ELECTIONS

Section 1. Officers:  The elected officers of the Auxiliary Executive Committee shall be a President, a Vice President, a Secretary, a Treasurer, and Area Coordinators.  Officer positions are open to all regardless of age, sex, religion, race or disability. The President must be a member in good standing of a local congregation of the United Methodist Church.

Section 2.  The President shall be an ex officio member of the Board of Directors of the BCC, and fulfill requirements of any member of the Board of Directors.

Section 3.  Election of Executive Committee:  All officers shall be elected at the annual meeting of the Auxiliary from a slate presented by the nominating committee, plus any nominations from the floor.

ARTICLE VI – MEETINGS

Section 1.  There shall be an annual meeting of the Auxiliary.

BY-LAWS 

ARTICLE I –  FUNDS

                 Auxiliary Funds shall be paid to and maintained as one of the departments of the BCC.  Funds shall be used according to an annual Auxiliary Budget developed and amended by the Auxiliary Executive Committee.

 

ARTICLE II – OFFICERS AND DUTIES

The President shall call and preside at all Auxiliary Executive Committee meetings, shall be a member ex-officio of all committees except the nominating committee and shall have general supervision over all activities of the organization.

The Vice President shall assist the President and in the absence of the President shall have all his or her responsibilities and duties. The Vice President shall promote participation and work with the Area Coordinators to recruit and train active Key Persons.

The Secretary shall keep records of all meetings, shall send these minutes to the President promptly, shall have custody of all records, and shall perform such other duties as usually pertain to this office.  The Secretary shall work with the BCC staff to notify all Auxiliary Officers, Area Coordinators, Committee Chairpersons, Key Persons, and others, as directed, of the Annual Meeting.  The Secretary shall assist BCC staff with mailing of the Auxiliary materials.  The Secretary shall maintain a current and accurate mailing list of all Executive Committee Officers, Area Coordinators, and Chairpersons.

The Treasurer shall draft an annual Auxiliary budget in coordination with the Auxiliary Executive Committee for approval at the annual meeting of the Auxiliary.   The Treasurer shall monitor the budget, income and expenses of the Auxiliary, shall receive reports from the Finance Team of the BCC, and shall share them with the Auxiliary Executive Committee.   The Treasurer shall forward immediately to the BCC Finance Department any monies received for the Auxiliary operating budget and for any special purposes.  All money to be used for Auxiliary purposes shall be deposited with the Finance Department of the BCC.

The Area Coordinators shall be the link in their geographic areas between the Auxiliary Executive Committee and the BCC programs, and between Key Persons in their areas and the Auxiliary.  They are responsible for recruiting, engaging, training, supporting and communicating with Key Persons in their area. Area Coordinators help to focus support for BCC programs in their geographic area.

 

ARTICLE III – ELECTIONS 

Section 1.   The Auxiliary Executive Committee shall be elected for one year at the Annual meeting of the Auxiliary and may hold the same office for not more than four consecutive years.  Officers newly elected at the Annual Meeting will take office on July 1 of that year.

Section 2.   The Auxiliary Executive Committee for the following Fiscal Year shall be presented at the Annual Meeting, after which nominations may be made from the floor.

 

ARTICLE IV – COMMITTEES

Section 1.  There shall be an Executive Committee comprised of the officers who are elected at the Annual Meeting and all Area Coordinators.  The President shall be Chairperson.

Section 2.  The immediate Past President shall be an ex officio member of the Auxiliary Executive Committee for one year with voting privileges.

Section 3.  Vacancies occurring during the term of office shall be filled by appointment made by the President with the approval of the Auxiliary Executive Committee.

Section 4.  There shall be a rotating Nominating Committee appointed by the President, consisting of three (3) members of the Auxiliary.  The procedure to initiate the committee shall be as follows:  one member appointed for one year who will serve as Chairperson; one member appointed for two years who will be Chairperson the second year; and one member appointed for three years who will be Chairperson during the third year on the committee.  Thereafter, one member shall be appointed by the President each year for a three-year term.

Section 5.   Committees may be created as needed, after approval by the Auxiliary Executive Committee.

 

ARTICLE VI – MEETINGS

Section 1.  There shall be an Annual Meeting as specified in the Constitution, location(s) to be agreed upon by the Auxiliary Executive Committee.

Section 2.  The Annual Meeting shall follow an order of business developed by the Auxiliary Executive Committee.

Section 3.   Other meetings may be called upon the recommendation of the Auxiliary Executive Committee.

Section 4.  The Auxiliary Executive Committee shall meet at least three times a year and upon call at the discretion of the President.

 

ARTICLE VII – AMENDMENT 

Amendments to this Constitution and By-Laws may be adopted at the Annual Meeting of the Auxiliary, upon prior approval of the proposed changes by the Auxiliary Executive Committee and the Executive Committee of the BCC.

[1] Previous revisions: June 1, 1959; June 1, 1963; June 1, 1967; May 23, 1968; May 26, 1994; May 23 1996; May 22, 1997; May 26, 1998; May 25, 2000; May 24, 2001; May 17, 2007; May 15, 2008.